Club Registration & Funding
Event Resources:
Additional Helpful Links:
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Club Registration & Funding
Before October 1, your club needs to
complete two things to maintain its status and receive benefits as a
recognized organization:
MSA Recognition
- Gives you access to your funds (SOAS
account)
- Ability to reserve/rent University
facilities
- Eligible to apply for funding
through U of M funding organization
- Receive discounted rates with
preferred vendors using your SOAS account
- Listing of your club on MSA's
website
SGA Recognition - Updated form coming soon!
- Ability to reserve rooms at Ross
- Able to post events on electronic
posters/plasma screens and/or My iMpact bulletin board
- Eligible to apply for funding
through Ross' SGA
- Listing of your club on Ross'
website and newly admitted students binder
- Access to eCampusGroups, a club
management system
- Invitation to "Meet the Clubs" in
September
Are you a new club and would like to be recognized by Ross' Student Government Association? Please read the
SGA
club requirements and submit your application to
RossSGA@umich.edu.
Updated application coming soon!
Event Resources:
Consult
Ross'
eCampusGroups Calendar when planning
events for Ross' student body. The calendar incorporates events planned
by Ross clubs, the Office of Student Life, and
major academic service dates (mid-terms, exams, professional development
week).
In accordance with general University
of Michigan policy, Ross strongly discourages the serving of alcohol to
students even if they are of legal age. Under certain very restrictive
conditions, however, alcoholic beverages may be served. Students are
expected to drink responsibly and to uphold the Ross values. Any event
that is sponsored or organized by a student organization must comply
with the Ross alcohol policy.
Please read and submit the
Alcohol Policy
if your student organization plans to have alcoholic beverages at your
event.
As you plan an event and consider sources of funding, be sure to
connect with the appropriate
Recruiter Relationship Manager
in the Office of Career Development. The RRMs are assigned
company relationship responsibilities based on industry groupings. They
are often aware of which companies might be seeking sponsorship
opportunities as a means of enhancing their recruitment efforts at Ross.
Corporate Sponsorships must be
processed by Ross' Development & Alumni Relations department in order
for the company to receive a tax deduction. Follow this
flow chart
to understand how you will receive and access money from Corporate
Sponsors. In order to process your check in a timely manner, please
provide the Office of Student your corporate sponsor check and the
"Club Sponsorship Check Intake Form" (a hardcopy of this form can be found at the Office of Student Life).
After the company has agreed to sponsor
your club and/or event, please review the
sample
letter OSL has provided and submit an actual letter and
invoice
to the company. The actual form letter can be found
here.
To add your club's sponsorship details to the form letter, double click
in the gray highlighted area. The text will be deleted and you can then
add in your club's sponsorship details.
Please contact Lynnette Iannace,
liannace@umich.edu, in
the Dean’s Office with your “wish list” of speakers. She has many
connections and can make your efforts more successful by providing
contacts and guidance.
It is also recommended to contact
institutions (ERB, Zell Lurie, etc.) or other clubs if it makes sense to
your conference theme. The contacts at these institutions include:
- Frederick A. and Barbara M. Erb
Institute for Global Sustainable Enterprise: Cyndy Cleveland,
cyndyc@umich.edu
- Samuel Zell and Robert H. Lurie
Institute for Entrepreneurial Studie: Paul Kirsch,
pskirsch@umich.edu
- Tauber Institute for Global
Operations: Diana Crossley,
dianak@umich.edu
- William Davidson Institute: Robert
Kennedy, rekenned@umich.edu
- Nonprofit and Public Management
Center & Domestic Corps: Ashley Zwick,
zwicka@umich.edu
If needed, follow these
guidelines when asking the Dean to invite speakers and/or
sponsors to your event. Following these guidelines will help the Dean's
Office get your documents back to you in a timely manner.
If you would like the Dean to introduce
a speaker or attend one of your events, please email
Audra Asher, Dean Dolan’s
Executive Assistant, the following information at least two (2) weeks
prior to your event:
- Club name
- Title of the Event
- Purpose of the Event
- Date, Time, Location
- Agenda (including speakers and
their titles)
- Specifics of how you would like
Dean Dolan to be involved
University Union Policies for
Events
If you plan on holding your event at
any of the University Unions (Michigan Union, Michigan League, etc.),
please review their
policies.
Ross Facilities Policies
Ross Facilities is committed to the
provision of space in support of all instructional, administrative, and
student organization activities. However with the construction of our
new building, our assignable space is much more limited, and we will
need to work together to make the best of the situation. Please review
Ross Facilities policies.
- Visitor Parking (University
Parking Structures) -
Special Event Parking
- Visitor Parking (City of Ann Arbor
Parking Structures) - Visitor parking is available through the City
of Ann Arbor’s Parking Structures. A permit is not required for
these lots and the rate is $.80/hour. If you want to provide free
parking for your visitors at these structures, contact Republic
Parking 734-668-6479 for more information on parking validations.
- Vendor Parking - For day-of-event
parking at Ross' loading dock for vendors, contact Sam Dean,
deansd@umich.edu, to request a
pass. Spaces are limited.
-
University Buses/Charters Rental - Authorized student
organizations may charter University buses with drivers. Charters
are scheduled on a first-come, first-served basis.
- University
Vehicle Leasing - Student organizations are not eligible to rent
University vans. However, a department or faculty advisor may rent
University vans for student organizations. The Office of Student
Life can assist you with this process.
To request nametags and/or nametents,
email RossSofthelp@umich.edu.
Your email request should include the following information:
- Excel file of names. The Excel
file should be set up as follows:
Column 1, Row 1 = First Name
Column 2, Row 1 = Last Name
Column 3, Row 1 = Company and/or Title
- Specifics on Nametags: card stock,
sticky back, ink specs, full-color logo, etc.
- Return date
Additional Helpful Links:
Student
Organization Account Services (SOAS)
The primary purpose of Student
Organization Accounts Service (SOAS) is to serve Michigan Student
Assembly (MSA) registered student organizations. Each SOAS
representative is committed to assisting you with your organization’s
financial activities and responsibilities.
SOAS Purchase Orders - Approved Vendors
An easy way for organizations to
purchase merchandise or services outside the University, is by using a
SOAS Purchase Order (P.O.) It is a pre-approved payment to a vendor,
which allows organizations to buy the goods or services they need
without spending money out-of-pocket. It prevents worries about
retaining receipts and having to get reimbursements. Whenever possible,
Purchase Orders are definitely the way to go! Contact
SOAS for more
information.
A compiled list of
vendors ranging from caterers, photographers, rentals, hotels, and gifts
(including vendors that accept shortcodes).
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